Evernote is a powerful cross-platform tool for taking notes, saving clips from the web, and much more. In terms of a professional organization tool, Evernote is hard to beat. Its collaboration features and huge range of applications and integrations make it ideal for business use. Evernote has traditionally been accessed over the web, but a desktop app is also available.
The most common reason for using the desktop app is local storage. If you’re in an area without internet, the desktop app will still give you access to all previously synced notes (although you won’t be able to access notes that haven’t been synced from the internet). If you use Evernote for school or work, the local storage ensures that you always have access to your most important notes.
But that feature is just the beginning. This guide explains why the Evernote desktop app is worth checking out and what sets it apart from its online counterpart.
Create and search notes
The Evernote Desktop app is a fantastic note-taking tool. You can create a new note by clicking the green “+” symbol on the left side of the screen.
Once created, you can enter the information manually or select a template to work from. There are dozens of different templates, ranging from Eisenhower matrices to meeting agendas.
If you don’t want to spend time formatting a note yourself, one of the templates can get the job done in a fraction of the time.
You can also add images, PDFs, and more to notes. If you’re consolidating a large amount of information from different sources in one place, creating a dedicated notebook and tagging all the notes with relevant tags will make organizing your information a lot easier.
Evernote’s search feature is powerful and has optical character recognition technology (OCR). This allows it to find a keyword even in a PDF document or handwritten note. Evernote also uses its own search syntax, allowing users to add modifiers to their searches, similar to how Google users can add Boolean modifiers to narrow down search results.
Evernote Web Clipper
The Evernote Web Clipper tool is not just limited to the online version of the app. It also works with Evernote desktop. It’s an easy way to quickly grab relevant information and put it in a folder.
When you open the Web Clipper, you can choose whether to save the article as a whole or in a simplified form, select which notebook to place the article in, add tags, and more.
Researching a topic often means sifting through dozens of different sources, and sometimes you need to collect the information before you can search it. Evernote Web Clipper makes it easy to grab everything, even indirectly related to the topic in question, and collect it in one place for later review.
The Evernote Web Clipper is available as an extension or add-on for almost every major browser out there, so you can find a version to suit your needs whether you’re in the Firefox or Chrome camp — even Safari. users are not left out in the cold.
How many times have you been in a busy Slack chat and had to take notes? It’s a common problem for many people, but Evernote’s integration with Slack makes it easy to take notes quickly and accurately. It doesn’t stop at Slack either. Evernote integrates with Outlook, Google Drive, Salesforce and many other professional applications that businesses use every day.
These integrations give Evernote an advantage over other note-taking programs that don’t offer the same level of integration and usability. Unfortunately, many of Evernote’s most powerful integrations are not available to free users, only to business users. This higher price tag can make the paid version of Evernote unattainable for the average user.
Desktop vs Web
There are some major differences between Evernote’s web version and Evernote desktop. As mentioned above, the main difference is local storage. Should something happen and you lose your Internet connection (or if Evernote’s servers were shut down by a DDOS attack), Internet-only users would no longer be able to access their notes. Anyone with a desktop app has a local backup of all their synced notes that they can access at any time.
Another major difference is the types of notes users can create. For example, Mac users can create a “Facetime Camera Note” that allows them to talk directly to the camera to create memos for themselves. Users can also import and export notes from other sources.
If you switch to Evernote from another note-taking app, the import/export feature makes it easy to move all of your past work without losing data (and without the need for tedious iterations of previous notes.)
It’s entirely possible to be productive with just the web application with Evernote, but it’s also a bit reckless. If you want to make sure your notes are backed up and accessible at all times, download Evernote desktop. It is not an energy-consuming application and will help you be more productive on the internet.
What do you think of Evernote? Do you prefer the web interface or the desktop application? Let us know in the comments below.