Checking for errors and editing your document is part of the writing process. One of the most common mistakes people make in MS Word and Google Docs is misspelling. To edit a word or phrase in your document, you must first search for it.
This post will teach you how to find and replace words in MS Word and Google Docs. It also includes both the desktop and mobile versions of these programs.
Replacing Words in MS Word (Desktop)
- Open Microsoft Word document on your computer. press the Ctrl + H keys or click House, then go to To replace†
- Enter the word or phrase to be changed on the Find box to find them.
- Delete the words you want to change and type their replacement. You can also select one of the words or phrases using the Next one and Last tests.
- Click replace everything to update all the words or phrases you typed in the search box at once.
- Click Save until save the changes you made†
Remark: MS Word helps you recover changes to a file or recover unsaved documents if your PC crashes.
The latest version of MS Word also has several other search options that you can use to further refine your searches.
- To elect Match case if you want to find the word or phrase with the exact lowercase and uppercase letters.
- tick Only search whole words to search for complete words that match text that begins and ends with whitespace.
- Select Use wildcards to find a character or a short string of characters in a search.
- tick Sounds like (English) if you want to include words similar to the word you are searching for. (e.g. dough and though)
- To elect Find all word forms (English) to search using a grammar-based lexicon. When searching for words like “is”, “are”, “we”, “were” etc. will also be shown.
- tick Match prefix if you want to find words that start with the exact search string. Therefore, when you search for ‘pre’, some of the results you get are ‘prepare’ and ‘present’.
- On the other hand, selecting Match suffix searches for words that end with the exact search string. For example, if you search for “ion,” some of the results highlighted in Word will include “motion” and “position.”
- Select Ignore punctuation marks if you want to search for words that can have punctuation marks without typing the same characters. Punctuation marks include exclamation marks, braces, commas, a hyphen, apostrophes, etc.
- To elect Ignore whitespace characters if the document contains whitespace characters, such as the tab, a nonbreaking space, and a hardline break.
Find and Replace Words in MS Word (Mobile)
- Tap the MS Word app on your Android device and open the document you want to edit.
- Press Magnifying glass icon in the top part of your screen to display the Find… panel.
- Type the word or phrase on the Find box you want to change to find them in the document.
- You can also tap the Last and Next one arrows to navigate through the other locations of the word or phrase.
- To replace a word or phrase, tap the Settings button (gear icon). Tick the … To replace box that appears at the bottom of the document.
- Type the word or phrase you want to replace on the To replace… in the top part of the screen.
- Tap To replace if you just want to edit the highlighted word or phrase. You can also replace all instances of the word or phrase in the document by tapping All†
- Tap the X button icon closes the search panel.
The MS Word app also has additional search options, giving you more editing features. Below are some of the things you can do with these features:
- the . check Match Case option only finds text with the exact upper and lower case of the word or phrase you typed in the box.
- Selecting Sounds like (English) only searches for terms that sound similar to the text you typed in the box. For example, typing “to” also highlights “to” and “two.”
Find and replace words in Google Docs (browser)
- Open Google Docs in any browser.
- press the Ctrl + H key† This command opens a Find and replace tab.
- Type the word you want to search for in the Find box. tick Match case if the word is capitalized or an acronym.
- You can also check Match using regular expressions for looking for regular expression patterns that the engine tries to match in the input text. In the meantime, Ignore Latin diacritics will ignore special characters such as Umlaut (Ä, which equals A).
- Type the replacement word in the Is replaced by box.
- Click replace everything if you want to change all the words mentioned. To use Last and Next one to find the specific word. To replace just that word, click To replace†
Find and replace words in Google Docs (mobile)
- Tap the Google Docs app and open the document you want to edit.
- Press three dots icon († Then tap Find and replace†
- Type the word you want to change. Double check its spelling.
- Tap To search† If you want to search the words with exact upper and lower case letters, check . at Match case† If you’re looking for regular expression patterns that the engine tries to match in the input text, check Match using regular expressions†
- Now you can see the instances of the word at the top right of the screen. Tap the to switch between the words Last and Next one arrows.
- Type the word you want to replace. To change the highlighted word, tap To replace. To change all instances of the word, tap replace everything†
How’s your word art going?
Find and replace words in MS Word and Google Docs is easy to do, especially once you get the hang of it. You can also use different search options to make sure you don’t miss a word you want to edit.