Email has long been an essential part of our online lives. About
everything we do on the internet requires an email address, from login details to newsletter subscriptions to responding to websites.
Spam emails are an unfortunate by-product of the many interactions we have online. While many are harmless and just overload our inboxes, there are some that can be dangerous scams that should be avoided at all costs.
There are several ways to ensure that spam email does not end up in your inbox. Many of the most popular email clients, such as: Gmail and Yahoh! Mail, have powerful filters that make sure you don’t see the most malicious spam. But it is still quite easy for other spam to get through depending on your online activities.
Here are some tips to help you delete your email inbox
from spam. Many of these methods can be used simultaneously to ensure that your
main inbox stays clean and easy to navigate.
Setting filters is an older method of dealing with spam, but it still works very well for creating specific paths for junk emails. You can use filters for actions other than spam redirection or removal, but junk email removal is often a primary reason to use these features.
Most email clients have similar instructions for creating filters. Usually you find and select the Settings gear icon, then click Filters and blocked addresses and Create a new filter† Here you can enter the parameters for your filter.
If you receive spam from a particular email address, you can include that as an ID. You can also fill in options such as the email subject and keywords from the messages that are unique to the spam. After you have listed your IDs, select Create filter† This will bring up a list of features for your filter.
For spam, the best option to choose is: remove† This will send all incoming
spam emails straight to your trash. Another option to select could be: Archivewhich will also redirect spam
emails from your inbox.
Block email addresses
A similar option to setting filters is to prevent the sender’s address from emailing you spam. To do this, find the three-dot icon in the top-right corner of a message.
This will bring up a menu of actions that you can use on your email. Select Block “sender name”† Confirm the pop-up warning that emails from this blocked address will be sent to the spam folder.
If you ever wanted to unblock an email, you can find it in the Filters and blocked email addresses Settings section and simply select Unblock†
Report spam immediately
Report an email as spam from the
message is also a quick and easy way to get rid of junk mail when it pops up
in your inbox. Most popular email clients have different reporting methods
Often there is an icon that looks like a
stop sign between the main inbox functions at the top of the page.
Once you’ve opened the email, you can click the stop sign icon and follow the instructions below, which may include: Report spam and Report spam & unsubscribe links. You can also find a spam report option in the three-dot icon in the top-right corner of a message that displays a drop-down menu of actions that you can use in your email.
Please note that if you select Report spam only, this particular email may be sent to your Junk Inbox, but you may receive other emails in the future. If you select Report spam & unsubscribe, the message will be sent to your junk mailbox and you will be removed from the email list that caused the spam in the first place.
In addition to spam, you can also report an email if you believe it contains a phishing scam. Phishing scams always try to trick you into giving out personal information such as bank account numbers, login details, etc.
If you didn’t open the email for safety
reasons, you can check the box next to the email subject to mark it and
then click the stop sign icon† you
can also use this method to report multiple messages at once.
Unsubscribe from email lists
Unsubscribing from email lists you no longer want to follow is an easy way to reduce spam in your inbox. Many emails have an option to unsubscribe from a mailing list directly in the text. If you scroll to the bottom of an email, you might see a Sign out button or link.
Select it and you will be taken to a webpage in a new tab to confirm that you want to unsubscribe from the email list. Some of these forms are more detailed than others. Some require you to confirm only the email address you want to remove from a subscription list.
Other forms will ask you for the
specific list you want to unsubscribe from. It may ask for the reason
why you remove yourself from correspondence. Please note that if
you are subscribed to the email list of a major company, you may still receive
sister brand emails and need to find those emails and unsubscribe
separately from the lists.
Many inboxes now also have a Sign out option to the right of the sender information at the top of the message. Select this option and confirm that you want to unsubscribe.
Have a separate email address
Many people have multiple email addresses for various reasons, such as separate accounts for business and personal use. Having a separate email for instances that may invite spam email is an excellent option. Maybe you can put an old email from your childhood that you no longer use regularly in your spam email address.
Many people have old Yahoo! Mail or AOL email addresses they can access — if they haven’t already been deleted for inactivity. If you know or can recover the password, you can send all your erroneous registrations to this address and check it from time to time. Creating a brand new email address is also a very simple process because: most popular email clients are free to register.
Clients like Gmail allow users to sign in
Simultaneously in multiple accounts and users can switch between addresses
on desktop and on mobile. This makes it easy to maintain a spam email account
without logging in to a new customer.
Using disposable addresses
Disposable or disposable email addresses are a very convenient way to use an online email address without having to create a new account or restore an old service. Most disposable emails allow you to create an email address that you can use for a variety of purposes, such as subscribing to some type of online service or content.
A popular disposable email service is: Mailinator.com† It is an excellent option as you do not need to register or create an account to use the service. Just think of a username and add it to @mailinator.com to create an email address. Use the address for any form of online submission that may cause spam.
Emails go to the Mailinator inbox and remain for several hours before being deleted from the company’s servers. When a mailbox is full, the oldest emails are deleted to make room for incoming mail. To check the inbox, go to Mailinator.comdo you type user nameand select To go†
The only caveat about Mailinator is that it includes public inboxes. This means that if someone thinks of the same email username, he or she can access the inbox and access your content and their own.
For this reason, it is recommended that you try to create a unique username for your disposable email. Do not use this email address for subscriptions that may contain personal information.
What to do after getting your spam under control
If you have taken all the measures you have taken
can to keep spam out of your email, you probably want all
junk mail that was already in your inbox.
One way to do this is to find the spam through the search mechanism in your inbox and delete the emails in bulk.
With most email clients, you’ll see the sender’s email address at the top of the message. Copy this email or copy the part of the address after the @ to grab the domain that sent you spam.
To stick this in the search field in your inbox to retrieve all emails sent from that address and then click the select bulk option and the garbage can or delete button in your inbox.
If you have multiple pages of spam from the address, you may need to repeat until all emails are clear, but this is usually not a challenging process. If you’re removing spam from different sources, you’ll need to repeat the process for each email domain.
Another way to retrieve all your old spam is to use the search shortcut on the main page of your inbox. Flag the spam email in your inbox by right click on the subject with your mouse or press Check and select the subject on your keyboard.
Select Find emails from sender in the drop-down menu. This will similarly display all emails sent from that address. Use the same bulk delete feature to clear your inbox of old spam.
What to do if a legitimate email ends up in spam?
Sometimes emails can accidentally end up in a spam folder when they are legitimate emails you expect to receive. Maybe someone is messaging you from a private email client that can’t identify your inbox.
Perhaps you have deleted multiple emails from a particular address and the algorithms in your inbox have determined that the address sending these emails may be spam. Either way, it’s good practice to check your spam folder every few weeks or months to see if any emails in this section have been lost.
When opening the email, there must be a
option to mark the message as not spam and move it back to your inbox. This one
usually fixes the problem and lets future emails go from that address
to your inbox.
You can also check the box next to the email
subject to highlight it, then select the No spam option under the main spam inbox features at the top