Powerpoint is a popular tool used to showcase and present a product or message. It comes with many layouts, themes, and tools to help you create professional presentations. What if you spend a lot of time creating a visually appealing and uncluttered presentation and want to share it with someone who doesn’t have Microsoft Office?
The short answer is you can’t. However, if you make a video of it, it can be easily viewed by most people with an internet connection. Another advantage of converting Powerpoint into a video is that it is a great way to convert your content into a different format. Video is quickly becoming a big part of companies’ digital marketing strategy.
Although Powerpoint is not marketed as a video tool and there are many video tools, apps and platforms available, you may be thinking why you should use PowerPoint?
A few good reasons are:
- As mentioned above, you cannot share your presentation with someone who does not have PowerPoint installed on their computer.
- You’ve already spent a lot of time creating a fully automated Powerpoint presentation and don’t want to start from scratch with a video.
- Making videos isn’t in your arsenal of skills and you don’t want to learn how to use a new tool.
The quick and easy way
If your presentation is complete with automatic timings, transitions, and animations, you might be shocked to learn how easy it is to turn it into a video.
- Open your Powerpoint presentation.
- click on Fileselect Save asand choose from the drop-down menu MPEG-4 video (*.mp4). (available in Powerpoint 2010 and above).
Too easy? It actually is. But keep in mind that this only works for presentations that are already fully set up and ready to be shown to viewers.
Use the export option
- Another way to convert to a video file is to click FileTo elect Exportand click Make a video†
- There are a few options you can select that will affect how your final video looks. Start by selecting quality.
The choice you make will affect brightness, resolution, and video file size. The higher the quality, the larger the file.
I generally use Full HD (1080p), but if you have a slow internet upload speed or if file size is an issue, HD (720p) will also produce high-resolution HD video.
Choose the times
The next option controls how long each slide stays on screen or the timing of your video.
- if you choose Do not use recorded timings and narration, each slide is displayed the same length. When using this option, you can select the number of seconds each side should remain before moving on to the next.
- Let’s click now Make video and save your file to your computer.
- Find the location where you saved your video and play it. It will open in your default video player or app. The slides will play for the time you set above.
- You may want to do this so viewers can read slides with longer text. This can be achieved by choosing a different timing setting. Select Recording times and narration.
- This option allows you to adjust how long each slide on the video lasts and gives you the option to record a voiceover. If you want to record a voiceover, you have several options. To change your microphone, see below settings†
- You can also record a box of yourself recording the video by using the . to select Camera option from the settings shown above.
- To start your voiceover, click on the red file knob. Powerpoint gives you a few seconds to get ready as it counts down 3, 2, 1.
- As you record your voice, your PowerPoint also records the timing. The time you spend on each slide before moving on to the next determines the timing.
- Use the arrow keys to move to the next slide. When you get to the end, “X” from the recording screen. You will then be returned to the settings page with the timings you captured.
- click on Make video and save it to your computer. Every slide in your video will now last as long as you talked about it while recording.
Set up Powerpoint presentations with transitions, animations and timing
If you prefer to set up the animations, timings, and transitions before creating the video, here are some examples of how to do it. In this way, you can use it in the quick and easy way to convert it into a video as described above.
What are transitions?
Have you ever seen a Powerpoint presentation that does something flashy or grabs your attention between slides? Those special effects are called transitions.
There are three categories of transitions that you can use in your presentation. They are:
- Subtle: Basic and easy movement from one slide to another.
- Exciting: More elaborate and more interesting than subtle.
- Dynamic: When used between two slides that are similar in layout, this transition only moves the placeholders, not the slides.
When applied sparingly, transitions can add a professional and visually appealing effect to your presentation.
If you use too many transitions, the results can be confusing, erratic, and distracting.
Apply a transition
- Select the slide from the Diana navigation pane where you want to apply the transition. This slide appears after the transition you choose.
- click on transitions of the navigation at the top. Note that the default is No† click on More or the down arrow to see all available options.
When you click on a transition, you will automatically see a preview of what it will look like when selected. You can use the transition for a single slide or clicks Apply to everything to use the same transition for all slides in your presentation.
Adjust the direction of the transition
Each transition has different effect options.
- To choose the one you want to use, click Effect optionsselect one and watch Powerpoint automatically preview your selection.
Change the duration of a transition
- Choose the slide for which you want to change the time and look for the Duration field. In this example, the side is set to 01.00†
- Let’s pass the time .025 to make the transition a little slower. You can choose to set the duration only for the selected slide.
- Click Apply to everything to use the same transition time for all slides.
Add sound to the transition
- Click the drop-down menu next to Sound of the navigation in the top bar. Choose a sound and preview it.
- To preview the sounds, in the top bar navigation, click slideshow and then From current slide†
Go to the next slide
When giving a live presentation to an audience, you usually press the spacebar or click your mouse to go to the next slide.
However, since we are converting the presentation to a video, you will want the Advanced slides setting to automate the process.
- Now you want the checkmark next to . delete (deselect) on mouse click† In the After field, then enter the amount of time you want the slide to be displayed before moving on to the next one. In the example above, the slide will last 00:03.36†
Animations in PowerPoint add movement to different elements in your presentation. Its purpose is to draw attention to key points, such as specific text, shapes, tables, images, and other objects.
Using animations in Powerpoint videos makes it more attractive and exciting to watch. Some of the types of motion you can add to your slides include:
- Change the color or size of an image or text.
- Make an image appear or disappear.
- Move an object around your slide.
Add an animation
- Start by selecting an object to animate, click Animationsand choose an option. If you the . does not see Animation windowclick on it to open it.
- Click now Effect options and choose one. Different animations have different options.
To start an animation, click the drop-down menu next to Get started and choose from one of the options below:
- On Click starts the animation when you click on a slide.
- with previous starts the animation at the same time as the previous animation on the previous slide.
- after previous will play immediately after the previous animation is completed.
click on Duration to set how long you want the animation to last. To add a delay before an animation starts, use the Delay choice.
To add more effects, click Add animation and choose the one you want to use. To change the order of an animation on the slide, click the animation marker.
- To elect move earlier or move later to change the order in which the animation appears in the sequence.
Add an animation to a group
- Press check on your keyboard and select the objects you want to include in the group.
- Then click Shape Formatthen Groupand Group again.
- Then select Animations and choose the one you want to use.
- Highlight the text to which you want to add an animation.
- Click Add animation and choose an option. You can see it in the animation panel on the right.
- The next step is to click on the drop-down menu next to the animation you just added. This is another place where you can decide when you want it to start. Choose from Start Clicking† Start with previousor Start after previous†
- Click the drop-down next to the text animation again and this time select effect options.
This is where you set the direction, timing, and other specific animation options.
There are many special effects you can add to PowerPoint. With practice, you can create a compelling presentation using automatic animations and transition times.
Once you have completed the steps above, you can use the easy way described at the beginning of this content to turn a Powerpoint presentation into a video. In just a few minutes, you’ll have a compelling, engaging, and visually appealing video to share with others.