For years, Microsoft dominated the collaboration and productivity tech space with desktop apps like Word, Excel, and PowerPoint. These quickly became standard tools for every business. Students even had to learn these tools in preparation for using them in the professional world.
Then Google launched G Suitea portfolio of tools that has grown to be highly competitive with Office 365, offering cloud-based applications such as Docs, Sheets, and Slides that are similar to Word, Excel, and PowerPoint, respectively.
But that’s not all Google has brought to the table; G Suite offers a robust portfolio that goes beyond basic collaboration and productivity. Still, Microsoft has done well to adapt to the challenges of modern digital businesses and keep pace with Google’s “Cloud First” approach by bringing its applications to the web with Microsoft. Office 365†
in a recent article, we compared the email service of these two giants (Microsoft Outlook and Google Gmail) to help you understand which service could be better for your business. In this article we will review the full Office 365 vs. View G Suite portfolios to take that discussion one level deeper. Which one should your business rely on: the evolving incumbent or the digital disruptor?
Office 365 is a subscription-based suite of products that Microsoft offers for both personal and business use (we’ll focus on the latter here).
Available Business Plans
For businesses, Microsoft offers three plans (per user, per month, with an annual commitment).
|Office 365 Business||Office 365 Business Premium||Office 365 Business Essentials|
- Outlook for email
- Word for creating documents
- Excel for creating spreadsheets
- Power Point for making presentation decks
- Access for database management and application development
Office 365 basic and Premium provide access to both desktop and web-based versions of the product suite, while Essentials only provides access to the web-based versions.
- stock exchange for secure hosted email services or a client hosted email server
- A disc for cloud-based file storage
- Share point for company intranet
- teams for individual and team instant messaging
Premium and Essentials provide access to what many companies consider mission-critical, including cloud storage, an email server, an intranet, and a chat app, while Basic only offers cloud storage. You get 1 TB of OneDrive storage with each subscription.
Office 365 biggest differentiators
A big differentiator for Office 365 compared to G Suite is that Office 365 offers its tools as both desktop and web apps. This gives teams flexibility with how they prefer to work and ensures that they can do their work efficiently without interruptions, such as if the internet goes down or the WiFi signal is not sufficient.
Another important factor is that Office 365 applications such as Word, Excel, PowerPoint, and Outlook each provide an impressive breadth and depth of rich functionality for creating, editing, and customizing content, so much so that most users will never use every feature.
However, the availability and refined nature of these features is an important point to consider when deciding which tools to best enable your teams.
G Suite is a subscription-based suite of products that Google offers for both personal and business use (again, we’ll focus on the latter here). Unlike Office 365 products, as an individual user with a Google account, you also have free access to many of the G Suite products.
However, as an enterprise, you’ll want to upgrade to a plan that offers a more robust toolset with better data protection.
Available Business Plans
For businesses, Google offers three plans (per user, per month, with no annual commitment).
G Suite apps
- gmail for email
- Calendar for easy team planning
- Documents for creating documents
- Forms for creating surveys and forms
- sheets for creating spreadsheets
- slides for making presentation decks
- jam boarda digital whiteboard
- To keep for organizing ideas
Regardless of which G Suite plan you choose, you’ll have access to all of these applications that offer varying degrees of functionality based on the plan you select.
- Motive for storing and sharing files
- Flow for company-wide discussions
- hangouts chat for instant messaging
- Hangouts Meet for video conferencing
- Sites for creating websites
- App Maker for creating business apps
- Google Cloud search to search G Suite
- Admin, Vault and Mobile for securely managing users, devices and data
Regardless of which G Suite plan you choose, you get access to core services that offer varying degrees of functionality, in addition to services like App Maker, Cloud Search, and Vault that aren’t available with a basic plan.
Google G Suite biggest differentiators
One of the biggest differentiators for G Suite is how everything is connected. It’s easy to share files and folders, to have multiple collaborators in one piece of content, to move from one application or service to the next. This improves communication, collaboration and transparency within an organization, which is critical to business agility and success.
The above G Suite applications and services are just the core offerings that Google offers to businesses, and many are available for free to individuals. In addition to these applications and services, there is an additional functionality with robust tools such as AdWords, Analytics and Search Console that can be used to help your company increase the digital exposure of its brand. There are many others you can use to improve other areas of your business.
On top of these piles, Google has also made it incredibly easy to plug in third-party apps with seamless integrations that allow your business to expand and centralize its suite of tools; again, making things more accessible and enabling greater efficiency and agility.
which one is? suite†
What’s great is that you can combine these two dominant forces and use components of both at once to generate new synergistic flexibility and efficiency, as Office 365 applications such as Word, Excel, and PowerPoint integrate with Docs, Sheets, and Presentations from G Suite. Gmail can even be set up with Microsoft Exchange, Microsoft’s mail server and calendar server.
When it comes to choosing between Office 365 and G Suite, both give your business what it needs to excel. Both can better suit your business. It is not a decision that a set of tools can determine for you; it’s something you need to determine based on your company’s needs, processes, and cultural practices.